IAEM Н
Order dated “31”08.2022
No. 20-OD
GENERAL PROVISIONS
The Academic Council of the Private Higher Education Institution “International Academy of Ecology and Medicine” (hereinafter referred to as the Academic Council) is a collegial governing body of the higher education institution, established for a term of five years, with its composition approved by the Rector of the Academy within five working days after the expiration of the previous Academic Council’s term.
In its work, the Academic Council is guided by the Constitution of Ukraine, the Laws of Ukraine “On Education,” “On Higher Education,” other regulatory and legal documents of the Ministry of Education and Science of Ukraine, the Statute of the Academy, and these Regulations.
The Academic Council is a key component of the Academy’s activities. Through collective discussion, it adopts decisions on current and prospective issues of the Academy’s work, ensuring the functioning of a comprehensive system for training specialists in medical education at various educational and qualification levels.
The Regulations on the Academic Council are approved by the Rector of the Academy after agreement with the Academic Council.
Meetings of the Academic Council are held in accordance with the approved work plan at least once a month, usually on the Thursday of the last week of the month. Extraordinary meetings may be convened as needed by the decision of the Chairperson of the Academic Council.
COMPETENCIES OF THE ACADEMIC COUNCIL
The Academic Council:
- Defines the strategy and prospective directions for the development of educational, scientific, and innovative activities of the Academy;
- Develops and submits to the highest collegial body of public self-governance the draft charter of the higher education institution, as well as decisions on amendments and additions to it;
- Approves the financial plan and the annual financial report of the Academy;
- Establishes the system and approves procedures for internal quality assurance of higher education;
- Approves, upon the Rector’s proposal, decisions on the creation and termination of structural units;
- Approves educational programs and curricula for each level of higher education and specialty;
- Makes decisions on organizing the educational process, determining the duration of studies at respective levels;
- Approves the template and procedure for issuing its own diploma of higher education, regulations on the procedure and grounds for its issuance to graduates, as well as templates, procedures, and grounds for issuing joint and dual diplomas to graduates;
- Approves the main directions for conducting scientific research and innovative activities;
- Evaluates the scientific and pedagogical activities of structural units;
- Confers academic titles of Professor, Associate Professor, and Senior Researcher and submits the respective decisions for approval to the attestation board of the central executive body responsible for formulating state policy in education and science;
- Makes final decisions on the recognition of foreign diplomas, academic degrees, and titles when hiring teaching, scientific, scientific-pedagogical, and other staff, as well as when admitting applicants to study;
- Makes final decisions on the recognition of diplomas issued by higher spiritual education institutions whose charters (regulations) are registered in accordance with the law, during the admission of applicants to study;
- Approves regulations for direct secret elections of elected representatives from among the students;
- Considers other issues of the Academy’s activities in accordance with its Statute.
COMPOSITION OF THE ACADEMIC COUNCIL
The Academic Council of the Academy is headed by the Chairperson, who is elected by secret ballot from among the members of the Academic Council who hold an academic degree and/or honorary title, for the term of the Academic Council. The Academic Council elects the Deputy Chairperson in the same manner.
The personal composition of the Academic Council is approved by the Rector’s order. At least 75% of the total membership of the Academic Council must be academic and scientific-pedagogical staff of the Academy, and at least 10% must be elected representatives from among the students of the Academy.
Elected representatives from the Academy’s staff are chosen by the highest collegial body of public self-governance of the Academy upon proposals from the structural units where they work, while elected representatives from the student body are elected by students through direct secret elections.
Ex officio members of the Academic Council include the Rector, Vice-Rectors, heads of faculties (educational-scientific institutes), the Academic Secretary, the Library Director, the Chief Accountant, heads of self-governance and primary trade union organizations, and other elected representatives, as specified in the Academy’s Statute.
Elections to the Academic Council begin 30 calendar days before the term of the current Council expires.
Changes to the composition of the Academic Council may occur due to changes in the Academy’s structure, academic staff, or other reasons consistent with the Law of Ukraine “On Higher Education.”
Changes to the composition of the Academic Council may be made by:
- Electing new members as prescribed;
- Excluding members in the following cases:
- If members of the Academic Council change their primary place of activity and work outside the Academy;
- If members of the Academic Council miss more than half of its meetings in a year;
- Due to health reasons;
- For other reasons.
Changes to the composition of the Academic Council are approved by the Rector’s order.
RIGHTS AND RESPONSIBILITIES OF MEMBERS OF THE ACADEMIC COUNCIL
Rights:
- Elect and be elected to the Academic Council as established by these Regulations;
- Participate in discussions and decision-making on issues related to the Academy’s activities;
- Request and receive necessary information on the work of the Academy’s departments;
- Propose improvements to the Academy’s operations and the Academic Council’s activities;
- Review all materials related to the agenda and other documentation of the Academic Council.
Responsibilities:
- Attend meetings of the Academic Council;
- Participate in discussions and voting on issues under consideration;
- Sign the attendance sheet before the start of Academic Council meetings;
- Comply with the Academy’s Statute;
- Follow the instructions of the Chairperson of the Academic Council;
- Prepare and submit necessary materials for meetings to the Academic Secretary within the deadlines specified in these Regulations.
ORGANIZATION OF THE WORK OF THE ACADEMIC COUNCIL
The work of the Academic Council is planned. The work plan of the Academic Council is developed for a semester based on proposals from its members and is approved at its meeting by decision of the Academic Council. The Academic Secretary summarizes the proposals of the members of the Academic Council for the work plan, submits the developed plan to the Academic Council for approval, ensures, together with the relevant structural units of the Academy, control over its implementation, and informs the Academic Council about the results of its implementation.
The organizational forms of the Academic Council’s work are meetings held according to a schedule (at least once a month) and conducted in the state language. Meetings may be scheduled or unscheduled. Unscheduled meetings of the Academic Council are appointed by the decision of its Chairperson to address urgent issues arising from the current activities of the Academy.
The draft agenda of a regular meeting of the Academic Council is prepared by the Academic Secretary in accordance with its work plan and proposals from the Rector, Vice-Rectors, heads of structural units, and members of the Academic Council, and is agreed upon with the Chairperson of the Academic Council no later than one week before its meeting. The agenda of a regular meeting is communicated to its members in advance.
Unscheduled issues for consideration at a meeting of the Academic Council can be included in the agenda of the meeting only by decision of the Chairperson of the Academic Council.
The agenda specifies the issues to be considered by the Academic Council, identifies the presenters and those responsible for their preparation (Vice-Rectors, heads of structural units). The final version of the agenda and the work schedule of the Academic Council for it are approved at its meeting by members of the Academic Council by open voting.
The organization of preparation for meetings of the Academic Council is carried out in accordance with the draft agenda approved by the Chairperson of the Academic Council.
If necessary, to prepare an issue to be considered by the Academic Council, a working group may be formed by decision of the Academic Council or order of the Rector of the Academy or the First Vice-Rector.
Responsibility for timely and high-quality preparation of materials for the meeting of the Academic Council is assigned to the presenters and heads of structural units determined for the preparation of agenda issues, as well as the Academic Secretary of the Academy.
Vice-Rectors, heads of structural units responsible for preparing agenda issues, prepare materials (draft decisions, analytical notes, reports, etc.) for consideration at the Academic Council meeting, endorse them in the prescribed manner, and submit them (in paper and electronic form) to the Academic Secretary no later than six working days before the meeting of the Academic Council.
Draft decisions of the Academic Council are endorsed by the designated presenters of agenda issues for which the drafts are prepared, Vice-Rectors responsible for the specified areas of the Academy’s activities, and the Academic Secretary of the Academy.
The draft decision of the Academic Council must include the following elements: the full name of the Academy, the date of the Academic Council meeting, the protocol number, the name (title) of the issue, the explanatory and directive parts.
The explanatory part should contain information about the presenter(s) of the agenda, a brief statement of the problem, and its resolution status.
The directive part should outline tasks for the structural units of the Academy, the executors, the deadlines for task completion, and the individuals responsible for monitoring their implementation.
Materials for the Academic Council meeting must meet the general requirements for drafting documents: logical sequence and coherence between sentences; clear division of the text into individual points, paragraphs, and sections; substantiation of the expressed opinion and evidence-based materials.
The analytical note outlines the essence of the issue with justification, conclusions, and proposals. The note is signed by the head of the structural unit responsible for preparing the agenda issue.
Control over the timely submission of all necessary materials and their compliance with the requirements of this regulation is exercised by the Academic Secretary of the Academy. In case of deficiencies, the materials are returned for revision, and the Chairperson of the Academic Council is informed to take appropriate measures.
During the preparation period for the meeting of the Academic Council, the Academic Secretary performs the following tasks (in accordance with Article 36 of the Law of Ukraine “On Higher Education”):
- 12 working days before the meeting, informs its members about the date, agenda, and designated presenters of the agenda issues;
- 10 working days before the meeting, organizes the placement of information about the date, time, place, and agenda of the meeting on the Academy’s information board;
- 12-6 working days before the meeting, organizes and monitors the preparation of materials for the meeting of the Academic Council;
- 3 working days before the meeting, familiarizes the Chairperson of the Academic Council with the draft decisions on the agenda issues, and introduces corrections to the draft agenda as instructed by the Chairperson;
- 3–2 working days before the meeting, organizes the duplication of materials in the required quantity and provides them to the participants of the Academic Council meeting;
- 2 working days before the meeting, orders through the relevant departments of the Academy and organizes the technical preparation of the premises for the meeting of the Academic Council (multimedia projection, etc.).
PROCEDURE FOR HOLDING MEETINGS OF THE ACADEMIC COUNCIL
Meetings of the Academic Council are held in accordance with its approved work plan at least once a month, usually on the Thursday of the last week of the month. Extraordinary meetings may be scheduled by decision of the Chairperson of the Academic Council.
On the day of the Academic Council meeting, the Academic Secretary organizes: registration of members of the Academic Council and other participants; provision of materials to members and invitees of the Academic Council; demonstration of presentation materials for speeches.
Meetings of the Academic Council are held if more than half of its total members are present. Members of the Academic Council participate in meetings personally, as well as invitees for the discussion of specific issues. Invitees leave the meeting room after the discussion and decisions on these issues.
Participation of Academic Council members in meetings is mandatory. For absence without valid reasons, the Rector has the right to hold the member accountable. Business trips, illness, vacations, lecturing, conducting practical and laboratory classes, administering exams, etc., are considered valid reasons for absence.
The presence of Academic Council members is confirmed in the registration card of an established format with the signatures of the members present at the meeting.
Meetings of the Academic Council are chaired by its Chairperson, or, in their absence, by the Vice-Rector of the Academy by their authorization.
The Chairperson (or Acting Chairperson) of the Academic Council:
- Organizes the work of the Academic Council in accordance with the Academy’s Statute and these Regulations;
- Presides over meetings of the Academic Council;
- Organizes the control over the implementation of decisions of the Academic Council;
- Issues instructions on matters within their competence;
- Decides on changing the date of a scheduled meeting or holding an extraordinary meeting of the Academic Council;
- Adds urgent issues to the meeting agenda for immediate consideration;
- Signs decisions and other documents related to the Academic Council’s activities;
- Resolves other issues related to the Academic Council’s activities in accordance with the Statute of the Academy, legal acts of Ukraine, and these Regulations.
Rules for Conducting Secret Voting
- Voting is conducted under conditions that guarantee its confidentiality.
- A counting commission, usually consisting of three members, is elected to conduct the secret voting (in cases where there are many candidates, a decision may be made to increase the number of members in the counting commission). The head of the counting commission is one of the members of the Academic Council. The composition of the counting commission is approved by a simple majority vote.
- Voting is carried out separately for each candidate.
- Secret voting is conducted using ballots issued to members of the Academic Council of the Academy based on the attendance sheet for voting by the counting commission. Members of the counting commission also participate in the secret voting. If a candidate is a member of the Academic Council, that individual does not participate in the voting, is not counted toward the quorum, and cannot be a member of the counting commission.
- Each member of the Academic Council has the right to vote for only one candidate. Any other voting options render the ballots invalid.
- Before providing the ballots for secret voting to the members of the Academic Council, the members of the counting commission must verify the number of ballots in the envelope corresponds to the total number of members of the Academic Council. Unused ballots are marked as “unused.”
- If candidates receive an equal number of votes, a re-vote is scheduled.
- After conducting the secret voting, the members of the counting commission prepare and sign a protocol in the prescribed format.
- The protocols of the counting commission’s meeting are announced at the Academic Council meeting by the head of the counting commission and are approved by the Academic Council by a simple majority vote.
- A candidate is considered elected if they receive at least 75% (3/4) of the votes of the members of the Academic Council present.
- After the protocols of the secret voting are prepared, the counting commission seals the ballots for each evaluated candidate in separate envelopes and adds them, along with the attendance sheet (noted with the issuance of ballots), to the meeting materials of the Academic Council.
- Members of the counting commission bear full responsibility for the procedure of secret voting, ensuring the personal participation of all members of the Academic Council who received ballots, accurate quorum calculation, and vote counting.
- If voting conditions are violated, the decision of the Academic Council is deemed invalid.
- Appeals against the decision of the Academic Council regarding the awarding of academic titles are accepted within 10 days after its meeting and are considered at the next meeting. To review appeals, the Chairperson of the Academic Council has the right to appoint a commission whose conclusions are heard at the Academic Council meeting and are considered final. In cases where an individual who submitted an appeal is denied nomination for an academic title based on the voting results (there is a corresponding conclusion of the commission that reviewed the submitted appeal), the term for reconsideration is determined by the Academic Council. The Academic Council resolves all issues related to the re-examination of attestation cases. In case of procedural violations or when reviewing other issues, the Rector submits the matter for reconsideration, and the decision is final.
Processing and Documenting the Decisions of the Academic Council and Informing About Them
- After the Academic Council meeting, Vice-Rectors, heads of structural units, and others responsible for preparing the reviewed agenda items finalize the draft protocol decisions within three working days (unless the Chairperson of the Academic Council sets another deadline), taking into account comments and proposals expressed by the participants of the Academic Council meeting and approved by them.
- The finalized decision text is coordinated with the Academic Secretary of the Academy to ensure compliance with the expressed comments, specified deadlines for implementation, and formatting rules. It is agreed upon with the heads of relevant departments and Vice-Rectors responsible for the respective decision areas and submitted in two printed copies and electronically to the Academic Secretary of the Academy. The finalized materials are submitted to the Chairperson of the Academic Council for signature.
- The Academic Council meeting is documented in a protocol, the preparation of which is entrusted to the Academic Secretary. The protocol and decisions of the Academic Council are signed by its Chairperson or the presiding officer and the Academic Secretary of the Academy within ten days after the responsible parties submit finalized and duly approved draft decisions on the reviewed issues.
- The protocols of the Academic Council meetings, materials for the review of agenda items, and adopted decisions are documents of permanent storage, the accounting and preservation of which are ensured by the Academic Secretary, with subsequent submission to the archive.
- Extracts from the Academic Council meeting protocols are signed by the Academic Secretary and, if necessary, sent to the Academy’s structural units or issued to interested parties.
- For matters established by legislation and when necessary, based on the audio recording of the Academic Council meeting, the Academic Secretary, within three days after the structural units submit finalized and duly approved draft resolutions on reviewed issues, prepares a protocol of the discussion of the issue at the Academic Council meeting, considering any specific instructions from the presiding officer.
- Based on specific decisions of the Academic Council, Rector’s orders are developed to implement them. The appropriateness of issuing an order to implement a decision of the Academic Council regarding a reviewed agenda item is determined by the Rector of the Academy.
- The Academic Secretary organizes the duplication of Academic Council decisions in the required quantity and communicates them to the Academic Council members and the heads of the Academy’s structural units responsible for implementing them.
- Information about the Academic Council meeting and its adopted decisions is posted on the Academy’s website within five working days after the meeting.
Processing and Documenting the Decisions of the Academic Council and Informing About Them
After the Academic Council meeting, Vice-Rectors, heads of structural units, and other individuals responsible for preparing the reviewed agenda items finalize the draft protocol decisions within three working days (unless another deadline is set by the Chairperson of the Academic Council), taking into account the comments and proposals expressed and approved by the participants of the Academic Council meeting.
The text of the finalized decision is coordinated with the Academic Secretary of the Academy to ensure compliance with the expressed comments, specified deadlines for implementation, and formatting rules. It is agreed upon with the heads of relevant structural units and Vice-Rectors responsible for the decision area and submitted in two printed copies and electronically to the Academic Secretary of the Academy. The finalized materials are forwarded to the Chairperson of the Academic Council for signature.
The Academic Council meeting is documented in a protocol, the preparation of which is entrusted to the Academic Secretary. The protocol and decisions of the Academic Council are signed by the Chairperson or the presiding officer and the Academic Secretary of the Academy within ten days after the responsible parties submit finalized and duly approved draft decisions on the reviewed issues.
The protocols of the Academic Council meetings, materials for the review of agenda items, and adopted decisions are documents of permanent storage, the accounting and preservation of which are ensured by the Academic Secretary, with subsequent submission to the archive.
Extracts from the Academic Council meeting protocols are signed by the Academic Secretary and, if necessary, sent to the structural units of the Academy or issued to interested parties.
For matters established by legislation and when necessary, based on the audio recording of the Academic Council meeting, the Academic Secretary, within three days after the structural units submit finalized and duly approved draft resolutions on reviewed issues, prepares a protocol of the discussion of the issue at the Academic Council meeting, considering any specific instructions from the presiding officer.
Based on specific decisions of the Academic Council, Rector’s orders are developed to implement them. The appropriateness of issuing an order to implement a decision of the Academic Council regarding a reviewed agenda item is determined by the Rector of the Academy.
The Academic Secretary organizes the duplication of Academic Council decisions in the required quantity and communicates them to the Academic Council members and the heads of the Academy’s structural units responsible for implementing them.
Information about the Academic Council meeting and its adopted decisions is posted on the Academy’s website within five working days after the meeting.
Control over the Implementation of the Decisions of the Academic Council
Control over the implementation of the Academic Council’s decisions is assigned to the Chairperson of the Academic Council, the Rector, the First Vice-Rector, and Vice-Rectors of the Academy according to their functional responsibilities and areas of responsibility reflected in these decisions.
The Academic Secretary of the Academy ensures monitoring of the substantive aspects of implementing the Academic Council’s decisions and informs the Chairperson and members of the Academic Council of the results.
The Secretariat ensures the implementation of the Academic Council’s decisions through Rector’s orders.
In case of circumstances preventing the timely implementation of the Academic Council’s decisions, the heads of structural units justify the reasons for non-compliance and report them to the Vice-Rector responsible for implementing the decision, who informs the Chairperson of the Academic Council in writing.
The Academic Secretary of the Academy informs the members of the Academic Council about the implementation of decisions at each Academic Council meeting and provides a report on their implementation at the end of each semester.
Storage of Academic Council Materials
Materials for Academic Council meetings, including the registration sheet, agenda, decisions, protocols of discussions on specified issues, audio recordings (tapes or compact disks), analytical materials, and reports, are documents of permanent storage. Their accounting and preservation are ensured by the Academic Secretary during the current calendar year, after which they are transferred to the Academy’s archive for storage.
Before transferring the materials to the archive, the Academic Secretary keeps them and provides extracts from the Academic Council’s decisions upon request from interested parties.
Responsibilities of Academic Council Members
For failure to implement the decisions and assignments of the Academic Council, its members are held accountable under current legislation.
Procedure for Implementing and Amending the Regulations
The regulations come into effect upon approval by the Rector of the Academy after agreement with the Academic Council.
Amendments to the Regulations on the Academic Council are approved by the Rector of the Academy after agreement with the Academic Council.
2. Members of the Academic Council
Welcome to the Academic Council of the International Academy of Ecology and Medicine.
The Academic Council of the Private Higher Education Institution “International Academy of Ecology and Medicine” serves as a collegial governing body of the higher education institution. Through collective discussion, it makes decisions on pressing and strategic matters of the Academy’s current and future operations, ensuring the effective functioning of a comprehensive system for training professionals in medical education across various educational and qualification levels.
Ivan Savytskyi , Chair of the Academic Council, Doctor of Medical Sciences, Professor
Alla Vitsiuk , Academic Secretary of the Academic Council, PhD
The Academic Council includes: 6 Doctors of Sciences and 6 Candidates of Sciences.
Competencies of the Academic Council:
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Defines the strategy and prospective directions for the development of educational, scientific, and innovative activities of the Academy.
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Develops and submits to the highest collegial body of public self-government a draft Charter of the higher education institution, as well as decisions on amendments and additions to it.
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Approves the financial plan and the annual financial report of the Academy.
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Determines the system and approves procedures for internal quality assurance of higher education.
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Adopts, at the request of the Rector of the Academy, decisions regarding the establishment or dissolution of structural subdivisions.
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Approves educational programs and curricula for each level of higher education and specialty.
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Adopts decisions on issues related to the organization of the educational process and determines the duration of study at the respective levels.
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Approves the format and procedure for issuing its own higher education documents, regulations on the procedure and grounds for their issuance to graduates, as well as the format, procedure for issuance, and grounds for issuing joint and dual degrees to graduates.
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Adopts the main directions for conducting scientific research and innovative activities.
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Evaluates the scientific-pedagogical activities of structural subdivisions.
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Assigns academic titles of professor, associate professor, and senior researcher and submits corresponding decisions for approval to the attestation board of the central executive body in the field of education and science.
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Makes final decisions on the recognition of foreign documents on higher education, academic degrees, and academic titles when hiring teaching, scientific, scientific-pedagogical, and other staff, as well as when admitting applicants for studies.
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Makes final decisions on the recognition of documents on higher education issued by institutions of higher spiritual education, whose statutes (regulations) are registered in accordance with the law, when admitting applicants for studies.
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Approves regulations on direct secret elections of elected representatives among students.
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Addresses other issues concerning the activities of the Academy in accordance with its Charter.
